TOWNSHIP OF CLARK
REQUEST FOR CONTRACTOR QUALIFICATIONS
ON-CALL GENERAL CONTRACTORS
FACILITIES MAINTENANCE
Introduction
The Township is soliciting qualifications of construction and maintenance general building
contractors (Contractor) who wish to be included in an On-Call General Contractors List. It is the
intent of the Township to enter an annual, on-call contract with three to six Contractors who
specialize in maintenance and construction services in order to call upon these Contractors as
needed.
Once the list has been approved by Council, Contractors may be issued “Work Orders” to complete
individual miscellaneous projects such as but not limited to painting, plumbing, electrical work,
building renovations and maintenance, fencing, and miscellaneous rehab projects. Such work will
be performed on a time and material basis in accordance with the “Schedule of Hourly Rates, Markups
and Availability” provided herein.
This contract will be awarded through a “fair and open” process in accordance with N.J.S.A.
19:44A-20.4 et seq., the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., and
the regulations promulgated thereunder.
Should a work order be issued in excess of $25,000, Contractors shall supply a Performance Bond
upon acceptance of the work order from a Surety authorized to do business in the State of New
Jersey and approved by the Township.
Administrative Conditions and Requirements
The following items express the administrative conditions and requirements of the Request for
Qualifications (RFQ). Together with the other RFQ sections, they will apply to the RFQ process,
the subsequent contract and project production. Any proposed change, modification or exception
to these conditions and requirements may be the basis for the Township of Clark hereinafter
referred to as the Township, to determine the proposal as non-responsive to the RFQ and will be a
factor in the determination of an award of a contract. The contents of the proposal of the successful
Respondent(s), as accepted by the Owner, will become part of any contract awarded as a result of
this RFQ.
Schedule
The dates established for the procurement are:
Release of RFQ December 4, 2025
Proposal Due Date December 16, 2025
Governing Body Action January 5, 2026
Proposal Submission Information
Submission Date and Time
Tuesday, December 16, 2025, 10:00 am
One (1) original and one (1) copy
Submission at:
Township Clerk’s Office, Room 28
Clark Municipal Building
430 Westfield Avenue
Clark, NJ 07066
Clearly mark the submittal package with the title of this RFQ and the name of the responding firm,
addressed to the Township Clerk. The original proposal shall be marked to distinguish it from the
copy.
Only those RFQ responses received prior to or on the submission date will be considered.
Responses delivered before the submission date and time specified above may be withdrawn upon
written application of the Respondent who shall be required to produce evidence showing that the
individual is or represents the principal or principals involved in the proposal. After submission
date and time specified above, responses must remain firm for a period of sixty (60) days.
Township Representative for this RFQ
No Inquiries will be answered by telephone.
Please direct all questions in writing to:
James Ulrich, Business Administrator
Phone 732-388-3600
Fax 732-388-3839
E-mail: ba@ourclark.com
Interpretations and Addenda
Respondents are expected to examine the RFQ with care and observe all its requirements. All
questions about the meaning or intent of this RFQ, must be received at least ten (10) business
days prior to the date fixed for the opening of proposals, all interpretations and clarifications
considered necessary by the Owner’s representative in response to such comments and questions
will be issued by Addenda no later than seven (7) business days prior to the date fixed for the
opening of proposals, posted on the Township of Clark’s website, www.ourclark.com. Only
comments and questions responded to by formal written Addenda will be binding and shall
become part of the Contract Documents. Oral interpretations, statements or clarifications are
without legal effect.
Cost Liability and Additional Costs
The Township assumes no responsibility and/or liability for costs incurred by the Respondents
prior to the issuance of an agreement. The liability of the Township shall be limited to the terms
and conditions of the Contract.
Respondents will assume responsibility for all costs not stated in their proposals. All unit rates
either stated in the proposal or used as a basis for its pricing are required to be all-inclusive.
Additional charges, unless incurred for additional work performed by request of the Owner, are not
to be billed and will not be paid.